Adding Meeting Room In Outlook

In outlook 2016 and outlook for microsoft 365 you can start typing a location s name for example fourth coffee shop or conference room 23 and outlook will look for location matches.

Adding meeting room in outlook.

Open outlook on your computer. You ve now reserved it. Configure your new meeting room. If you re using the new admin center preview this is called rooms equipment.

Next click the plus icon to create a new meeting room. We have successfully added a room in outlook 2016. On the home tab choose new items meeting. Click open a shared calendar.

You will need to give it a name. Type conf and click ok. Schedule a new meeting and add the room or equipment to the meeting like you would when inviting other employees or customers. Click the rooms button on the meeting request window.

This adds the room as a resource even though it will appear in the to. Or select the room in the global address list click the resource button. Repeat steps 3 5 for any other calendars. Use this box to type a name for the room mailbox.

If a room is not scheduled as a resource the meeting request will not be placed on the room resource s calendar auto accept or forwarded to delegates moderated. Select one of the suggestions to choose that location or continue typing to enter another location. Actually you can change the calendar view to list view and add show the meeting organizer information in the events list in a column. Choose the room that you want to add and click ok.

Use the options on the page to specify the settings for the new resource mailbox. Before you configure the view settings you must make sure the microsoft outlook is in the calendar view. Add a meeting subject start time and end time and location. Once done we press the ok button on all the open windows in order for us to return in our inbox.

This is the name that will be displayed in your outlook calendar. Click show all if you don t see resources right away. Proximity join from microsoft teams rooms. It is tedious to open a meeting every time for getting the organizer information.

Inside the meeting room the front of the room display and console will show that you are trying to add the room and simply accept the incoming invitation on the console to bring the room into the meeting. The add mailbox window appears where all we have to do is to type in the name of the room that we want to add in the add mailbox text area. This is the name that s listed in the resource mailbox list in the exchange admin center and in your organization s address book.